Terms of Service & Legal Information

1. Terms of Service

1.1 Agreement

By using TinyTax services, you agree to these Terms of Service. If you're using TinyTax on behalf of an organisation, you're agreeing to these terms for that organisation.

1.2 Service Description

TinyTax provides online software to help UK micro companies prepare and submit:

• Annual accounts to Companies House in iXBRL format
• Corporation Tax returns (CT600) to HMRC
• Tax computations and supporting documentation

1.3 Eligibility

To use TinyTax, you must:

• Be authorised to act on behalf of the company you're filing for
• Have valid Government Gateway credentials for HMRC submissions
• Have valid Companies House authentication credentials
• Ensure your company qualifies as a micro-entity or small company under UK law

1.4 Your Responsibilities

You are responsible for:

• The accuracy and completeness of all information you provide
• Maintaining the confidentiality of your login credentials
• Ensuring you have proper authorisation to file on behalf of the company
• Reviewing all documents before submission to HMRC and Companies House
• Meeting all statutory filing deadlines

1.5 Acceptable Use

You agree not to:

• Use the service for any unlawful purpose or fraudulent activity
• Submit false or misleading information
• Attempt to access other users' accounts or data
• Reverse engineer or attempt to extract the source code of our software
• Use automated systems or software to extract data from the service

1.6 Payment Terms

Our services are provided on a pay-per-filing basis. Payment is required before submission to HMRC or Companies House. All fees are clearly displayed before payment is requested.

2. Privacy Policy

2.1 Information We Collect

We collect information you provide directly to us, including:

• Company information (name, number, registered address)
• Financial data necessary for accounts and tax returns
• Contact information (email, name)
• Government Gateway and Companies House credentials (temporarily, for submission only)

2.2 How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and submit your filings to HMRC and Companies House
• Send you technical notices and support messages
• Respond to your comments and questions
• Comply with legal obligations

2.3 Information Sharing

We do not sell, trade, or rent your personal information to third parties. We share your information only:

• With HMRC and Companies House for filing purposes
• With your consent or at your direction
• To comply with legal obligations
• To protect our rights, privacy, safety, or property

2.4 Data Retention

We retain your filing data for 7 years to comply with statutory requirements. You can request deletion of your account and associated data at any time, subject to legal retention requirements.

2.5 Security

We implement appropriate technical and organisational measures to protect your data, including:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication
• Regular backups

3. Cookie Policy

3.1 What Are Cookies

Cookies are small text files stored on your device when you visit our website. We use cookies to provide essential functionality and improve your experience.

3.2 Cookies We Use

Essential Cookies: Required for the website to function properly

• Session cookies - maintain your session while using the service
• Security cookies - help protect against fraud
• Preference cookies - remember your settings and choices

3.3 Managing Cookies

You can control cookies through your browser settings. However, disabling essential cookies may prevent you from using certain features of our service.

4. Data Protection Rights (UK GDPR)

Under UK data protection law, you have rights including:

• Access: You can request a copy of your personal data
• Rectification: You can request correction of inaccurate data
• Erasure: You can request deletion of your data (subject to legal requirements)
• Restriction: You can request we limit processing of your data
• Portability: You can request your data in a portable format
• Objection: You can object to certain types of processing

To exercise any of these rights, please contact us at hello@tinytax.co.uk

4.1 Lawful Basis for Processing

We process your personal data based on:

• Contract: Processing necessary to provide our services
• Legal obligation: Processing necessary to comply with laws
• Legitimate interests: Processing necessary for our business operations

4.2 International Transfers

Your data is stored on servers within the UK. If we need to transfer data outside the UK, we ensure appropriate safeguards are in place.

5. Liability & Disclaimers

5.1 Service Disclaimer

Important: TinyTax provides software tools to assist with tax and accounting compliance. We are not accountants, tax advisers, or legal professionals. The service does not constitute professional advice.

5.2 Your Responsibility

You remain fully responsible for:

• The accuracy of all information submitted
• Meeting all filing deadlines
• Ensuring compliance with all applicable laws and regulations
• Obtaining professional advice where appropriate

5.3 Limitation of Liability

To the maximum extent permitted by law:

• We provide the service "as is" without warranties of any kind
• We are not liable for any indirect, incidental, or consequential damages
• Our total liability is limited to the fees paid for the service
• We are not responsible for penalties or fines resulting from late or incorrect filings

5.4 Indemnification

You agree to indemnify and hold harmless A1 Tinytax Ltd, its officers, directors, and employees from any claims arising from:

• Your use of the service
• Your violation of these terms
• Your violation of any rights of another party
• Any inaccurate or incomplete information you provide

6. Contact Us

6.1 Complaints

If you have any complaints about our service or how we handle your data, please contact us first at hello@tinytax.co.uk. We will try to resolve any issues promptly.

If you're not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Phone: 0303 123 1113

6.2 Changes to These Terms

We may update these terms from time to time. We will notify you of any material changes by email or through the service. Your continued use of TinyTax after changes constitutes acceptance of the updated terms.

6.3 Governing Law

These terms are governed by the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.